Country

  • Nigeria
  • City

  • Lagos
  • Industry

  • Oil & Gas
  • Job Type

  • Office
  • Posting date

  • March 14, 2024
  • Job application is closed.

Contact

Olusegun Davidson

  • Permanent
  • Nigeria
  • Competitive NGN / Year
  • Applications have closed

Website WTS Energy

This job is closed.

Admin. Assistant

March 14, 2024

Job Description

Admin. Assistant
 

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our Senior Management team. The ideal candidate will be a reliable and resourceful professional capable of managing multiple tasks and priorities in a fast-paced environment.  As the Administrative Assistant for Senior Management, you will play a crucial role in ensuring the smooth and efficient operation of our executive office.

Main Responsibilities

  • Will act as an assistant to the assigned executives and attend to their work-related needs to ensure smooth operations.
  • Coordinate and manage the complex schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact for internal and external communications directed to senior management, screening calls, managing emails, and drafting correspondence as needed.
  • Organize and coordinate meetings, conferences, and events for senior management, including preparing agendas, coordinating logistics, and arranging catering.
  • Maintain and organize electronic and hard copy files, records, and documents and always ensure confidentiality and accuracy.
  • Arrange travel itineraries and accommodations for senior executives, including flights, hotels, ground transportation, and visas when necessary.
  • Process expense reports and reconcile credit card statements for senior management, ensuring compliance with company policies and procedures.
  • Assist with various projects and initiatives as assigned by senior management, providing administrative support and coordination as needed.
  • Collaborate with other administrative staff and departments to support cross-functional initiatives and ensure seamless communication and coordination.

Qualifications & Skills:

  • Bachelor’s degree in Business Administration or related field.
  • Proficiency in project management tools and software.
  • Minimum two (2) years’ experience as an administrative or executive assistant to senior management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Critical thinking and analysis.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong communication and interpersonal skills, with a professional and courteous demeanor.
  • Discretion and confidentiality when handling sensitive information and correspondence.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility and adaptability to changing priorities and demands.

 
Location:           Lagos

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