Job Description

Operations & Finance Administrator – Nairobi, Kenya

We are seeking to hire an Operations & Finance Administrator who will be responsible for overseeing financial management, HR administration, office coordination, and stakeholder relationship management. The role ensures smooth daily operations, accurate financial records, and warm, professional relationships with interns, partners, and the wider team. The ideal candidate must have a Degree in Finance, CPA Part II and a minimum 4 years’ relevant working experience ideally in an SME, bio-tech, environment or Agri-business environment.

Key Responsibilities:

• Maintain accurate financial records using accounting software (QuickBooks, Sage, or similar).
• Process accounts payable and receivable, invoicing, and payments on time.
• Perform monthly bank reconciliations and maintain the general ledger.
• Assist in preparation of monthly, quarterly, and annual financial reports.
• Support budgeting and cash flow forecasting processes.
• Ensure full compliance with KRA tax obligations, including VAT, PAYE, and corporate tax filings.
• Process monthly payroll accurately, including statutory deductions (NSSF, NHIF).
• Maintain employee records, onboarding documentation, leave tracking, and attendance.
• Serve as first point of contact for routine HR queries with professionalism and discretion.
• Manage internship programmes: liaise with universities, onboard interns, and ensure a positive experience.
• Coordinate relationships with accelerator programmes, technical assistance providers, and institutional collaborators.
• Support onboarding and integration of new team members.
• Manage day-to-day office operations: supplies, correspondence, scheduling, and filing.
• Coordinate travel arrangements, meeting logistics, and visitor management.
• Maintain organised digital and physical filing systems for contracts, invoices, and company documents.
• Assist with procurement: obtaining quotes, raising purchase orders, and tracking deliveries.
• Support grant and project reporting by compiling financial data and documentation.
• Liaise with project teams to monitor budgets and flag variances to management.
• Prepare management packs, presentations, and reports as needed.
• Perform additional duties as assigned by management.

Required Qualifications:

• Must have a Bachelor’s degree in Finance and CPA Part II.
• Must have a minimum 4 years’ relevant working experience ideally in an SME, bio-tech, environment or Agri-business environment.
• Proficient in accounting software (QuickBooks, Sage, or similar) and MS Office applications, especially Excel.
• Excellent organisational skills with strong attention to detail.
• Ability to handle sensitive financial and personal information with discretion and integrity.
• Excellent written and verbal communication skills; professional, clear, and warm.
• Positive, people-centred mindset, contributing to a healthy workplace culture.

Tagged as: Office