Job Description

Document Controller 

We are looking for a Document Controller to prepare, manage and file projects documents, for a leading construction company specializing in railway infrastructure projects

Document Controller responsibilities include archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents. 

The job role of a document controller involves the following duties: 

• Controlling company and project documentation 
• Following and improving document control procedures 
• Ensuring all documentation meets formal requirements and required standards 
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals 
• Producing document progress reports 

• Conducting regular reviews and document audits 
• Using computers to organise and distribute documents within a company 
• Ensure documents are shared at key times to facilitate timely project completion 
• Copy, scan and store documents 
• Create templates for future use 

• Retrieve files as requested by employees and clients 
• Manage the flow of documentation within the organization 
• Maintain confidentiality around sensitive information and terms of agreement 

Requirements and skills:

• Proven work experience as a Document Controller or similar role 

• Familiarity with project management 
• Basic knowledge of labor and corporate law 
• Hands-on experience with MS Office and MS Excel 
• Knowledge of Electronic Document Management Systems (Sharepoint) 
• Proficient typing and editing skills 

• Data organization skills 
• Attention to detail 
• Administration skills 
• Able to work well with others 
• Customer service skills 

• Able to use your initiative 
• Knowledge of the English language