Job Description

Job Title: Admin & Logistics Officer 

Line Manager: HR & Admin Lead 

Location: Port Harcourt

CLIENT SUMMARY
Our client, a leading international energy and infrastructure conglomerate is sourcing for suitable candidates for its subsidiary.

JOB SUMMARY
The Rig Admin Officer provides comprehensive administrative, personnel, and logistics coordination support at the rig site to ensure efficient day-to-day operations. The role supports rig management by managing crew documentation, reporting, logistics coordination, and compliance with company policies, regulatory requirements, and HSE standards in a field environment.

KEY RESPONSIBILITIES
Rig Administration & Documentation
• Manage all administrative activities on the rig site in line with company policies and procedures.
• Maintain accurate records of rig personnel, attendance, crew rotation schedules, and movement logs.
• Prepare and submit daily, weekly, and monthly administrative and manpower reports to head office.
• Maintain proper filing, control, and safekeeping of rig administrative records, permits, and correspondence.

Personnel & Crew Management Support
• Coordinate crew onboarding, mobilization, demobilization, and rotation schedules.
• Verify personnel documentation including IDs, medicals, certifications, permits, and approvals.
• Maintain updated crew lists, headcount records, and accommodation allocations.
• Support welfare administration and personnel-related documentation as required.

Logistics & Camp Coordination
• Coordinate logistics for personnel movement, including transport schedules, manifests, and site access approvals.
• Liaise with logistics teams on delivery of consumables, PPE, food supplies, and administrative materials.
• Support camp administration, accommodation planning, and basic welfare services on site.
• Monitor inventory of administrative and camp-related items and initiate requisitions when required.

HSE & Regulatory Compliance Support
• Support compliance with company HSE policies and rig site rules from an administrative perspective.
• Maintain HSE-related administrative records such as training attendance, inductions, and toolbox meeting registers.
• Provide documentation support during audits, inspections, and regulatory visits.
• Escalate administrative non-compliance issues or risks to rig management promptly.

Communication & Coordination
• Serve as the administrative liaison between the rig site and head office functions (HR, Logistics, HSE, Finance).
• Support coordination between rig management and support teams to ensure timely information flow.
• Manage official site correspondence and reporting in a professional and timely manner.

KNOWLEDGE & SKILLS REQUIRED
• Strong knowledge of office administration and logistics coordination practices.
• Good understanding of personnel movement and logistics in oil & gas or industrial environments.
• Proficiency in Microsoft Office (Word,Excel, Outlook).
• Strong communication, interpersonal, and coordination skills. Excellent organizational, multitasking, and time management abilities.
• High level of professionalism, discretion, and attention to detail

PROFESSIONAL QUALIFICATIONS
• Bachelor’s Degree or HND in Business Administration, Logistics, Supply Chain, Public Administration, or a related discipline.
• Minimum of 3 years’ experience in an Admin, Logistics, or Office Support role, preferably within an oilfield services, rig, or industrial company.
• Certification in Logistics, Office Administration, or Customer Service is an added advantage.
• Prior experience in a structured, compliance driven environment is desirable.

The ideal candidate should have:
• Worked as rig administrators, coordinated crew change, handled accommodation and logistics,
or
• Carried out administrative roles within the hospitality sector.

Tagged as: Office