Document Controller

For one of our clients, Hunt Oil Company of Romania, we are recruiting a Document Controller
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OVERVIEW

The Document Controller compiles, maintains, and controls records, files, documents, data bases, scans, emails, timesheets, contracts, and all other accounting and financial control documents, both original and digital.  In this role, the DC organizes all documents for upload into SharePoint and SAP.  The Document Controller ensures the accuracy and completeness of the documents, organizes and categorizes the documents in SharePoint and SAP, and applies the appropriate attributes for ease of ability to find and retrieve the documents.  The Document Controller maintains the archive of all original documents.
 
ROLES & RESPONSIBILITIES
 

  • Develop, implement, and maintain a Records Center for the original records ensuring proper control of all documents in accordance with the Document Retention Procedures and Romanian Accounting and Tax Regulations.
  • Review for completeness, prepare and scan accounting documents.
  • Manage integration of scans of the original records into the SharePoint and SAP document management systems and maintain system.
  • Assist accounting personnel with document retrieval and support request from auditors.
  • Ensure compliance with all document retention policies of the various governing agreements, local laws, and internal regulations.
  • Assist accounting personnel in locating backup and supporting documentation for invoices, reports, analysis, and management inquiries.
  • Assist accounting personnel with the original scanning of invoices and advance payments used for routing for payment approval.
  • Assist in the development, implementation and management of a document control system.  Prepares supporting documentation for annual stocktaking file.
  • Other duties and projects as assigned.

 

Requirements

POSITION REQUIREMENTS
  • Bachelor’s degree in business administration or information management
  • Minimum of 3 years relevant experience as document controller or in information management
  • Knowledge of SharePoint and SAP highly desired.
  • Must possess excellent computer skills.
  • Must be able to complete work in a timely, thorough and accurate manner.
  • Must possess excellent verbal and written communication skills in Romanian and English.
  • This individual embraces the core values of commitment to excellence, honesty, integrity, and respect for the individual, teamwork and creativity.