Administrative Assistant

  • Regions
  • Country Romania
  • City Bucharest
  • Job number WTSSimona.N25290

About the job

The Administrative Assistant reports to the Operations Manager and is responsible for facilitation of the  many work processes within the department, by enhancing communication between teams and applying  administrative, planning and cost control skills, as needed.
  • Perform administrative tasks on a daily basis through efficient planning of resources.
  • Make flight, hotels, transfers, ground transportation and car hire arrangements for the team.
  • Ensure seamless information flux between management and internal and external stakeholders.
  • Liaise with local IT, equipment providers, for office equipment support.
  • Compile and distribute department reports.
  • Perform operations document registration, distribution, filing and archiving.
  • Work closely with all direct reports to the Ops Manager; Drilling, Production, Procurement.
  • Provide project management support;
    • Responsible for assisting with planning and cost control.
    • Work with stakeholders to identify detailed tasks, durations, dependencies, and resources.
    • Delivery of primary project cost control, database information entry, cost monitoring.
  • Other duties and projects as assigned.


  • Bachelor’s degree.
  • Effective written and verbal communication skills, fluency in Romanian and English.
  • Three years work experience in an administrative support position.
  • Strong planning/organizational skills, meeting targets on time, with a keen attention to detail.
  • Strong computer skills, especially MS Power Point & Project (or equivalent) and an understanding of the basic project management principles: scope, schedule, budget, quality.
  • Experience working in oil industry Upstream Operations, preferably.
  • PMI certification a real plus, but not required.
  • This individual embraces the core values of commitment to excellence, honesty, integrity, and respect for the individual, teamwork and creativity.

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